Administrative Support

  • Job ID:

    2088

  • Pay rate range:

    $25/hr - $30/hr

  • City:

    Charlotte

  • State:

    North Carolina

  • Duration:

    11/03/2019 - 03/03/2020

  • Job Type:

    Contract

  • Job Description:

    Pay: $25-30 per hour (W2) + 1.5x (Overtime!)

    Duration: 4+months

    A large Public Accounting Firm is seeking a Paraprofessional to support their internal and external clients. ideal candidate is a well-rounded, performer with strong communication, organization and analytical abilities. You should be an independent, solution-oriented performer who is skilled and experienced in a supporting administrative function

    RESPONSIBILITIES:

    • Interact with internal and external clients, answer and respond to phone calls received by partners and managers.

    • Provide general administrative support (type correspondence answer telephone, schedule appointments, open mail, copying, faxing) for partners and managers.

    • Use Microsoft Suite extensively to prepare professional documents including letters, memos, proposals, presentations, spreadsheets and billing statements.

    • Plan and set up meetings and teleconferences both internally and externally.

    • Plan and coordinate special events.

    • Interact with corporate travel group to coordinate travel arrangements and prepare itineraries.

    • Maintain electronic calendars for partners and managers.

    • Understand the firm’s service lines, industries, and client engagement structure in order to work effectively with all levels of employees and clients.

    • Communicate effectively and professionally with all levels of client personnel and client service personnel.

    • Understand and anticipate client service needs and administrative needs and deliver high-quality service and results.

    • Manage client-related engagement responsibilities, including client acceptance, client assignments, documentation, inventorying, indexing, filing, managing billable hours, etc.

    • Capture client activities and opportunities in CRM system.

    • Manage expenses and prepare reports for reimbursement for partner and managers.

    • Oversee continuing professional education and renew certifications/licenses for partners and managers, as appropriate.

    • Collaborate with colleagues to recommend most cost-effective ways to complete tasks.

    • Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group.

    • Develop and demonstrate solid knowledge of firm-wide and service line specific tools, processes, and databases.

    • Effectively use the firm’s core technology applications, including MS Word, Excel, PowerPoint, Lync/Skype, SharePoint and Outlook.

    • May also be considered a knowledge resource in one or more of these programs and be requested to train others.

    QUALIFICATIONS: 

    • High school diploma or equivalent required.

    • Bachelors’ degree preferred.

    • Five to seven years of administrative support experience in a corporate or professional services environment.

    • Advanced skill level with Microsoft applications including Outlook, Word, Excel, and PowerPoint.

    • Must have experience supporting multiple executives, partners and managers.

    • Ability to prioritize multiple assignments.

    • Treats sensitive or confidential information with appropriate discretion.

    • Ability to take initiative, be self-directed and results-oriented.

    • Ability to work additional hours as needed.

     

    #PCAD #Accounting

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